Document management and control of ISO documents & records
An effective document management and control system is a basic requirement for any organization seeking
certification with ISO. Documentation control and management is a must to get and maintain ISO certification.
Establishment of an effective document control system is a basic requirement for any
business if its quality management system is going to be certified against relevant ISO/HACCP requirements.
In ISO 9000:2008 Standard these requirements are set forth clearly:
ISO 9001:2008:
- Ch. 4.1.:"The organization shall establish, document, implement and maintain a quality management system".
- Ch. 4.2.3: "Documents required by the quality management system shall be controlled"
In other words, setting up, implementing and maintaining the effective document control & management system
is "a must" prerequisite for existence of a successful Management System. "ISOSystemPlus" is the tool that will help you to get the prerequisite realized.
Anyone involved in ISO certification and quality management, knows that one of the most difficult tasks is building a mechanism in which
procedure documents are managed and periodically reviewed. This can only be done with a robust document management software. ISOsystemPlus is the software.
It is quite place/time consuming idea to describe all capabilities of ISOsystemPlus realized to help you in organizing effective control of the organization
documents, so we will point out below just some of them:
- Quick adding (registration) of documents in the database.
- Control of documents during the life cycle (creation/approval/issue/distribution)
- Continuous monitoring of documents' status during the life cycle
- Automatic notification of stakeholders about necessity to take planned actions in due time
- Automatic distribution of the updated versions of documents to stakeholders
- System of authorized access of users to documents/files
- "Electronic signature" system to prove user's opening the file of a document.
- Control of hard copies of documents.
- Control of filled records.
- Control of external documents.
- Control of turnover of ALL documents of the organization (not only of those included in a formal Management System).
- Control of passive (obsolete) versions of documents.
- "Control of documents" mode - quick filtering/sorting/grouping of documents by any number of parameters.
- Quick search of a needed document records.
- Composing of new documents by all users using consistent common templates.
- Work with files of all formats that are supported by Windows.
- One-click generating of more than 20 kinds of reports on document control system, their converting/saving in Word/Excel formats.
- And many, many other useful features which you could evaluate if decide to get familiarized with the program
(to get the file-installer of the software just click here )
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